Master Outlook signatures

Tips, tools, and trends for IT and marketing teams

2025-12-22

🔗 New release v4.25.0

Critical update for Exchange Online and Benefactor Circle users. New signature marking, short variable names, and improved Graph API resilience.

Benefactor Circle add-on users with mailboxes in Exchange Online should update to this version as soon as possible. Microsoft will begin changing roaming signature HTML processing shortly. Update as soon as possible to avoid potential negative impact on the parameters DeleteScriptCreatedSignaturesWithoutTemplate and DeleteUserCreatedSignatures.

Streamlined signature design with shorter variables

Designing...

2025-12-17

🔗 Merry Christmas and a Happy New Year!

Enjoy the quiet time

2025-12-10

🔗 Azure DevOps for Set-OutlookSignatures

How AIMTEC has implemented a robust, automated, and dynamic signature management solution using Azure DevOps to work seamlessly with Set-OutlookSignatures.

Hello to the Set-OutlookSignatures community!

My name is Jiří Hrabák, I am an ICT Senior Consultant at AIMTEC a. s.. AIMTEC provides digitalisation, automation, and IT solutions—covering systems like SAP, advanced planning, and end-to-end logistics management.

I'm excited to share how we've implemented a robust, automated, and dynamic signature management...

2025-12-03

🔗 Barrier-free email signatures and out-of-office replies

Accessibility isn’t just a trend, it’s a responsibility.

More organizations are recognizing the importance of making their communication inclusive and barrier-free.

Around 2.4% of adults worldwide use screen readers due to visual impairment.

Accessibility benefits approximately 1.3 billion people with disabilities, plus their families and caregivers.

But accessability is an ubiquitous demand that is not bound to a...

2025-11-26

🔗 New release v4.24.0

Easy account picture integration, launchevent control and more

Intuitive account picture integration in DOCX templates

Adding user photos to your DOCX signature templates is now significantly simpler.

You can now insert an account picture by simply adding a shape to your DOCX template, positioning it "inline with text," and setting the picture replacement variable (e.g., '$CurrentUserPhoto$') in the...

2026-04-15

🔗 Still using VBS scripts to deploy email signatures? Level up now!

VBScript is officially deprecated by Microsoft. Don't just rewrite your code—modernize your entire signature deployment strategy with a future-proof framework.

VBScript has been officially marked as deprecated by Microsoft. It’s no longer a question of if your legacy signature scripts will stop working, but when.

As Microsoft begins the multi-phase retirement of VBScript in Windows, IT departments still relying on .vbs files for Outlook signatures are sitting on a ticking...

2026-04-08

🔗 Custom attributes and calculated data in email signatures

Most of the information used in email signatures comes directly from your directory service. But what about the data that doesn’t have a predefined field?

Most of the data that appears in email signatures is already available in your directory service. First and last names, job titles, phone numbers, office locations, company names, and even reporting lines are typically part of Exchange, Active Directory, or Entra ID by default.

That works well as long as...

2026-04-02

🔗 Are You Missing Out on the Most Overlooked Marketing Channel?

Company email signatures are viewed thousands of times each day. Learn how they can be managed and used more effectively as a communication channel.

A communication channel that already exists but is rarely managed

Every organization sends emails. And every email includes a signature.

Sales conversations, support replies, project updates, quotations, follow‑ups — all of them leave your organization with a visual and textual impression attached. Yet in many companies, email signatures are still...