2026-01-28
The content management of signatures is often the responsibility of IT, but actually belongs to the remit of marketing or communications.
With Set-OutlookSignatures, delegation is simple and flexible. Templates are stored in regular folders on your file system or in a SharePoint document library, so all you need are standard file and folder permissions.
Here's how it works:
- IT defines when and where Set-OutlookSignatures runs, and where templates and config files are stored
- Users with full access to the template folder can create and edit templates
- Users with modify rights can update existing templates, or just specific files
- Users with write access to the config file can assign templates to mailboxes, users, or groups
You can configure all of this separately for signatures and out-of-office replies. You can even run multiple instances of Set-OutlookSignatures with separate configurations in the same environment.
And the best part? Set-OutlookSignatures only needs a file share or SharePoint document library. No admin client, no server dependencies, no email rerouting.
🔗Turn every small email moment into a professional advantage
Email signatures and out-of-office replies may seem minor, but think about how often people see them.
We help organizations centrally manage and standardize these touchpoints across all users — unified Outlook branding everywhere, with zero external data exposure. No manual effort, no inconsistencies, no data leaving your environment. With Set-OutlookSignatures, every email becomes a consistent, secure, and fully controlled brand experience.
👉 See what’s possible for your email setup
→ See how it works (2 min)
👉 Want to try it yourself?
→ Quickstart
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