Delegate email signature management the smart way

Who manages your email signatures and out-of-office replies? In many organizations, it's still the IT department instead of marketing or communications.

2026-01-28

The content management of signatures is often the responsibility of IT, but actually belongs to the remit of marketing or communications.

With Set-OutlookSignatures, delegation is simple and flexible. Templates are stored in regular folders on your file system or in a SharePoint document library, so all you need are standard file and folder permissions.

Here's how it works:

  • IT defines when and where Set-OutlookSignatures runs, and where templates and config files are stored
  • Users with full access to the template folder can create and edit templates
  • Users with modify rights can update existing templates, or just specific files
  • Users with write access to the config file can assign templates to mailboxes, users, or groups

You can configure all of this separately for signatures and out-of-office replies. You can even run multiple instances of Set-OutlookSignatures with separate configurations in the same environment.

And the best part? Set-OutlookSignatures only needs a file share or SharePoint document library. No admin client, no server dependencies, no email rerouting.

🔗Interested in learning more or seeing our solution in action?

Contact us or explore further on our website. We look forward to getting to know you!

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