How do you deploy signatures for Send As and Send On Behalf?

In static environments, this is usually straightforward. But in dynamic organizations, it can quickly become a challenge.

2026-02-11

In small and static environments, signatures for "Send As" and "Send on Behalf Of" are usually straightforward. However, in dynamic environments, this can quickly become a challenge: delegation scenarios change frequently, especially when users grant temporary permissions during holiday or sick leave.

The combination of Export-RecipientPermissions and Set-OutlookSignatures automates the process:

  • Export-RecipientPermissions documents and compares mailbox permissions. You can automatically notify users about the permissions they have granted or received.
  • Set-OutlookSignatures can use this data via the parameter "VirtualMailboxConfigFile". This allows users to receive signatures for authorised mailboxes even if they have not added them as mailboxes in Outlook. Of course, the signatures are also removed again when authorisation is no longer granted.

The result is fully automated, up-to-date signatures that adapt to actual usage. No manual tracking, no outdated configurations.

🔗Set-OutlookSignatures centralizes email signatures and out-of-office replies across every Outlook platform

Consistent branding for Marketing, centralized control for IT, and zero manual effort for employees. Sovereign by design, it keeps data within systems you already trust.

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2026-09-30

🔗 Self-service email signature attributes with data sovereignty

Let users personalize email signatures while IT retains control and all data stays inside systems your organization already trusts.

2026-09-23

🔗 From Halloween to the Holidays: Automate Seasonal Email Signatures 🎃🍂🎄

Halloween is just the beginning. Use scheduled email signatures to promote autumn events, year-end campaigns, holiday offers, and seasonal greetings automatically across Outlook.

2026-09-15

🔗 HTML or DOCX templates?

The choice of signature template determines how easy templates are to maintain.

 

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