How do you deploy signatures for Send As and Send On Behalf?

In static environments, this is usually straightforward. But in dynamic organizations, it can quickly become a challenge.

2026-02-11

In small and static environments, signatures for "Send As" and "Send on Behalf Of" are usually straightforward. However, in dynamic environments, this can quickly become a challenge: delegation scenarios change frequently, especially when users grant temporary permissions during holiday or sick leave.

The combination of Export-RecipientPermissions and Set-OutlookSignatures automates the process:

  • Export-RecipientPermissions documents and compares mailbox permissions. You can automatically notify users about the permissions they have granted or received.
  • Set-OutlookSignatures can use this data via the parameter "VirtualMailboxConfigFile". This allows users to receive signatures for authorised mailboxes even if they have not added them as mailboxes in Outlook. Of course, the signatures are also removed again when authorisation is no longer granted.

The result is fully automated, up-to-date signatures that adapt to actual usage. No manual tracking, no outdated configurations.

🔗Interested in learning more or seeing our solution in action?

Contact us or explore further on our website. We look forward to getting to know you!

2026-04-08

🔗 Custom attributes and calculated data in email signatures

Most of the information used in email signatures comes directly from your directory service. But what about the data that doesn’t have a predefined field?

Most of the data that appears in email signatures is already available in your directory service. First and last names, job titles, phone numbers, office locations, company names, and even reporting lines are typically part of Exchange, Active Directory, or Entra ID by default.

That works well as long as...

2026-04-02

🔗 Are You Missing Out on the Most Overlooked Marketing Channel?

Company email signatures are viewed thousands of times each day. Learn how they can be managed and used more effectively as a communication channel.

A communication channel that already exists but is rarely managed

Every organization sends emails. And every email includes a signature.

Sales conversations, support replies, project updates, quotations, follow‑ups — all of them leave your organization with a visual and textual impression attached. Yet in many companies, email signatures are still...

2026-03-18

🔗 Why build new infrastructure just to manage signatures?

Set-OutlookSignatures runs on your existing systems, does not bring new dependencies and does not transfer any data externally.

Many solutions require new servers, connectors, or email rerouting. Set-OutlookSignatures doesn’t:

Runs on your existing systems No new dependencies No external data transfers Simple, secure, and scalable, without the overhead.

This is made possible by architecture developed from practical experience for practical use, with a focus on work simplification and...